Administrative Assistant Job in Nairobi Full-Time

BluePeak Consultancy is hiring an Administrative Assistant to support daily office coordination and documentation activities at its Nairobi office. The role includes handling schedules, preparing reports, organizing records, responding to emails, and assisting with internal communication between departments. This position suits candidates who are organized, dependable, and comfortable managing multiple administrative tasks throughout the day. The office supports consulting projects for local business clients, so attention to detail and timely follow-up are important. Candidates searching for administrative assistant jobs in Nairobi, office assistant responsibilities, or entry-level administration roles may find this opportunity suitable for long-term growth.

Job Overview:

Job Title: Administrative Assistant
Company: BluePeak Consultancy
Location: Nairobi, Kenya
Job Type: Full-Time
Experience Level: Entry-Level to Mid-Level
Salary Range: KES 45,000 – KES 68,000 per month

Role Context:

The Administrative Assistant works closely with the operations and finance teams to keep office workflows organized and documentation updated. Daily tasks involve coordinating meeting schedules, preparing internal reports, and tracking supplier or client correspondence. The office currently has around 25 employees, with project managers regularly depending on administrative support during client reporting periods. This role reports directly to the Office Administrator and may occasionally assist HR staff with onboarding documents and attendance records.

Responsibilities:

Manage office calendars, meeting schedules, and appointment coordination
Prepare reports, letters, and internal documents using standard templates
Maintain organized filing systems for both digital and printed records
Incoming calls and visitor inquiries should be handled professionally
Assist with invoice tracking, expense documentation, and office supply monitoring
Coordinate courier deliveries and outgoing correspondence
Support team members with travel arrangements and meeting logistics when required
Update spreadsheets and administrative databases accurately
Follow up on pending approvals, documentation, and departmental requests

Requirements & Skills:

Diploma or certificate in Business Administration or related field preferred
Good written and verbal communication skills required
Familiarity with Microsoft Word, Excel, and email management tools
Strong organizational ability and attention to detail
Comfortable managing multiple administrative duties simultaneously
Previous office assistant or receptionist experience is an advantage
Ability to maintain confidentiality when handling business documents
Professional attitude and reliable time management skills
Basic report preparation and document formatting knowledge preferred

Benefits & Work Conditions:

Standard weekday office schedule with fixed working hours
Paid annual leave and public holiday entitlement
Supportive onboarding and administrative process training
Office located near public transport access points in Nairobi
Medical coverage after successful probation period
Opportunities to assist in cross-department administrative projects
Stable long-term employment structure with performance reviews

Candidate Fit:

This role suits candidates who enjoy organized office environments and can manage routine administrative work without constant supervision. People who communicate clearly, follow through on tasks, and maintain accurate records are likely to succeed. Applicants exploring administrative assistant responsibilities, office administration careers, or Nairobi-based support roles may find this position aligned with practical workplace experience and career development goals.

About the Company:

BluePeak Consultancy provides administrative, financial, and operational support services for small and mid-sized businesses across Kenya. The company works with clients in retail, logistics, and professional services sectors, helping them improve reporting systems and office coordination processes. Its Nairobi office combines client support, project administration, and internal operations under one structure, creating steady demand for reliable administrative staff.

Application Guidance:

Interested applicants should submit an updated CV highlighting administrative experience, computer skills, and educational qualifications. Candidates with previous office coordination, receptionist, or clerical support experience are encouraged to mention specific responsibilities handled in past roles. Shortlisted applicants may complete a basic administrative skills assessment before interviews.