Association and Event Coordinator

Position Summary The Association Coordinator provides essential administrative, membership, and meeting support across multiple association clients served by Momentum Association Management. This role is ideal for a highly organized, service-oriented professional who enjoys variety, thrives in a fast-paced environment, and takes pride in helping associations run smoothly behind the scenes. This position carries a particular emphasis on meeting and event coordination—supporting board and committee meetings, webinars, educational programs, and annual conferences from planning through follow-up. We are especially interested in candidates who enjoy the logistics and choreography of bringing people together and who want to grow their expertise in meetings and events. By owning the day-to-day details of operations, membership services, and meetings, the Coordinator allows client Executive Directors and senior staff to focus on strategy, governance, and growth. This is a great fit for someone looking to grow with a fast-moving start-up; the role offers genuine flexibility and a clear path for advancement. Sound good so far? Momentum is a start-up association management company – we want eager professionals who want to embrace a fast-paced, start-up culture. Joining our team means hands-on experience in all aspects of client work and working directly with our Founders and across various teams. We want individuals who are willing to grow with us! Culture Fit Non-Negotiables for Working at Momentum Skills, systems, and workflows can be learned. These are the non-negotiables when we talk about our team and why we will succeed. • Client-First, Ego-Last • Reliability is a Core Value • Comfort with Ambiguity • Process-Oriented, Not Just Task-Oriented • Direct, Respectful Communication • Ownership Mentality • Respect for Time—Yours and Others’ • Mission Alignment with Associations and Nonprofits • Growth Mindset Without Drama • Professional Judgment & Discretion Key Responsibilities Meeting, Event & Program Support • Coordinate logistics for board meetings, committee meetings, webinars, and educational programs across multiple clients • Set up and manage event registration, attendee communications, confirmations, and reporting using association and event platforms • Coordinate speakers, presenters, sponsors, and exhibitors—tracking deadlines, materials, and approvals • Build and maintain agendas, run-of-show documents, and meeting timelines to keep events on track • Set up and support virtual meetings and webinars (e.g., Zoom), including rehearsals and live production assistance • Provide on-site support for annual meetings and conferences as needed, including registration, signage, materials, and attendee services • Track continuing education credits, evaluations, and post-event surveys, and compile post-event reports • Support meeting and event budget tracking, vendor coordination, and basic RFP and contract logistics Membership Management • Maintain accurate member records in association management systems (AMS) • Respond to member inquiries regarding benefits, status, and engagement opportunities • Generate membership reports and support retention and engagement initiatives • Assist with membership communications, including emails and announcements Administrative & Operational Support • Provide day-to-day administrative support for multiple association clients • Manage shared inboxes and respond to routine member, volunteer, and stakeholder inquiries • Prepare correspondence, agendas, meeting materials, and reports • Maintain accurate digital filing systems and shared workspaces • Support contract administration, basic invoicing, and expense tracking (as assigned) • Prepare regular client KPI dashboards Cross-Client & Team Collaboration • Manage competing priorities across multiple clients while maintaining attention to detail and deadlines • Coordinate with Momentum team members to ensure consistent, high-quality service delivery • Follow standardized processes while adapting to each client’s culture and needs • Contribute to the continuous improvement of internal systems and workflows Qualifications & Experience Required • 1–3+ years of experience in association management, nonprofit administration, meetings and events, or administrative support – Have relevant skills? Let’s see if you are still a fit! • Strong organizational and time-management skills with the ability to juggle multiple priorities and clients • Excellent written and verbal communication skills • High attention to detail and follow-through • Proficiency with Microsoft 365 (Outlook, Word, Excel, Teams) • Comfort working independently in a remote or hybrid environment • Interest in meeting and event management, with a willingness to grow in this area Preferred (but not required) • Experience coordinating meetings, webinars, or conferences (virtual and/or in-person) • Familiarity with event registration or virtual meeting platforms (e.g., Zoom Webinars, Cvent, or similar) • Familiarity with association management systems (AMS) or membership databases (MemberClicks, YourMembership, TradeWing) • Experience with the Monday.com project management system or similar tools • Comfort learning new technologies on the go • Experience supporting boards, committees, or volunteer leaders • Experience working with multiple organizations or clients simultaneously Growth Path Momentum is growing, and this role is built with room to grow. A Coordinator who develops real strength in meeting and event management can take on greater ownership of client meetings and conferences over time, with a path toward a dedicated meetings and events role as the firm’s portfolio expands. Why Momentum Association Management Momentum is a modern, mission-driven Association Management Company built to give associations flexible, high-quality support without the rigidity of traditional models. Team members enjoy meaningful work, hands-on exposure to meetings and events across a diverse set of organizations, flexible schedules, and a culture that values trust, professionalism, and growth. Compensation & Schedule • We are targeting this role to be at $50,000 - $65,000 annually. • Work from home, be online during core hours, and support meetings as needed, but flexible schedules are embraced • Opportunity for growth as Momentum expands • Our benefits continue to evolve as we do – we offer • ICHRA Reimbursements for Insurance Premiums • Retirement plan with 2% company match • Work from Home and Flex Schedules