Bookkeeper – Construction, Flooring Business

Job Description:

  • Maintain and update all financial records in Xero (essential)
  • Manage accounts payable and receivable processes
  • Monitor and follow up on overdue creditors and payments
  • Ensure accuracy and timeliness of all financial data
  • Manage Gmail inbox and coordinate calendars for installations and site work
  • Schedule upcoming flooring installations and track job progress
  • Complete monthly administrative tasks and reporting
  • Maintain accurate records across internal systems
  • Process orders and invoices using the company’s internal sales system (training provided)
  • Coordinate stock ordering and ensure materials are ready for upcoming installs
  • Liaise internally to ensure smooth workflow from sale to installation
  • Conduct customer check-in calls throughout projects
  • Follow up on job progress and customer satisfaction
  • Update internal systems with call outcomes and notes
  • Maintain a professional and friendly customer experience

Requirements:

  • At least 2 years of proven bookkeeping experience using Xero with AU client in the construction, flooring, or trades-based businesses or the likes
  • Proficiency in the following tools:
  • Xero (non-negotiable)
  • Google Workspace (GMail, Google Calendar)
  • Internal sales and invoicing system (training provided)
  • VoIP system for New Zealand phone number access
  • Excellent communication skills (comfortable on phone with customers)
  • Familiarity with job scheduling and stock coordination is big advantage
  • Strong organisational and multitasking abilities
  • High attention to detail and accuracy
  • Ability to work independently and manage priorities

Benefits:

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