Part-Time Data Entry Specialist (Home-Based, UK)

Accurate data is only useful when it's handled with care — and that's exactly what this role is built around. We're looking for a part-time Data Entry Specialist to support a growing back-office function that processes client records, updates internal databases, and keeps information flowing cleanly across departments. The work is detail-driven and repetitive by nature, which suits some people well and others not at all. If you're someone who finds rhythm in precision work and takes errors personally in the best possible way, this could be a solid fit for your schedule and your strengths.
Job Overview:
Job Title: Data Entry Specialist (Part-Time)
Location: Home-Based – UK Residents Only
Job Type: Part-Time (20–25 hours per week)
Experience Level: Entry to Mid Level (1–3 years preferred)
Salary Range: £12.50 – £14.00 per hour (depending on experience)
Posted Date: 16 May 2025
Application Deadline: 15 June 2025
Role Context:
This position sits within a small operations team of four, supporting a data processing workflow that handles roughly 800 to 1,200 records per week across client accounts in the insurance and property sectors. You won't be working in isolation — there's a shared task queue managed through Airtable, and the team coordinates via Microsoft Teams throughout the day. Hours are flexible within a core window of 10am to 3pm GMT, which makes this workable alongside other commitments. You'll report to the Operations Coordinator, who reviews output quality weekly and provides direct feedback rather than routing everything through management layers. Turnaround times matter here, but accuracy takes priority over speed when the two are in tension.
Responsibilities:

Inputting structured data from source documents into internal databases with a high degree of accuracy
Cross-referencing new entries against existing records to identify duplicates or inconsistencies
Updating client account information following changes submitted through internal request forms
Flagging incomplete, ambiguous, or contradictory source data to the team lead before proceeding
Running basic validation checks on completed batches before marking tasks as submitted
Organising and archiving digital source documents in line with the team's naming conventions
Supporting monthly data audits by pulling specified record sets and formatting them for review
Communicating clearly about workload capacity, particularly during high-volume periods
Helping to maintain a shared error log that informs process improvements over time
Carrying out any ad hoc data cleansing tasks assigned during quieter periods

Requirements & Skills:

Demonstrated ability to maintain accuracy under repetitive, volume-driven conditions
Typing speed of at least 55 words per minute with strong attention to detail
Confident working with Microsoft Excel or Google Sheets — including basic formulas and filters
Prior experience in a data entry, administrative, or records management role is preferred
Able to follow documented procedures consistently without needing them re-explained regularly
Familiarity with database tools or CRM platforms is useful, though full training will be provided
Discreet and reliable when handling confidential client information — this is a non-negotiable standard
Communicates proactively when something doesn't look right rather than making a judgement call alone
Comfortable working independently during home-based hours without close supervision
A methodical working style that doesn't sacrifice care for the sake of hitting a number

Benefits & Work Conditions:

Home-based from day one — no travel or office attendance required
Flexible start and finish times within the agreed core window
Holiday pay included, calculated on hours worked in line with UK statutory entitlements
Regular one-to-one check-ins with your line manager to discuss workload and development
Option to increase hours during busy periods if desired and available
Straightforward onboarding with a structured first two weeks to get you up to speed
Supportive team culture with low tolerance for blame and high tolerance for honest questions

Candidate Fit:
This role rewards people who are naturally methodical and don't need variety to stay engaged. You'll be working through structured tasks day to day, and the quality of your output matters more than how quickly you clear a queue. Candidates who manage their own time well, communicate clearly when something is off, and take quiet ownership of their accuracy tend to thrive here. If you've previously found satisfaction in administration-heavy roles or back-office work, that experience will translate directly. Prior knowledge of the insurance or property sector is a bonus but nowhere near a requirement.
About the Company:
We're a UK-based operations support firm that handles back-office processing for mid-sized businesses that don't have the internal resource to manage it themselves. Our clients range from independent property agencies to regional insurance brokers, and our team works across data management, compliance documentation, and administrative coordination. We've been operating for just over eight years and have grown steadily through referrals rather than aggressive marketing — which tells you something about how we prefer to work and the standards we hold ourselves to.
Application Guidance:
Please submit your CV alongside a brief covering note of no more than two paragraphs. In your note, mention the type of data or administrative work you've handled previously and give us a sense of how you manage accuracy when working through repetitive tasks at volume. Specific examples are far more useful to us than general claims. We don't require a formal cover letter — clear and honest is more than enough. Shortlisted candidates will be invited to complete a short practical task before interview, so please only apply if you're genuinely comfortable with that stage of the process. We'll aim to be in touch within two weeks of the closing date.